# Share links

A link anyone can open, for when collecting email addresses is more friction than the review is worth.

## Creating one

From **Share** on the document, open the dialog and under **General access** switch **Restricted** to **Anyone with the link**. A role menu then sets what link holders can do:

![The document in the Workover editor, where the Share control lives](https://workover.io/api/proxy-image?url=https%3A%2F%2Fwp.wpdocsync.com%2Fwp-content%2Fuploads%2F2026%2F09%2Ffig1-1-scaled.png)

![Share “How we roast our coffee”](https://workover.io/api/proxy-image?url=https%3A%2F%2Fwp.wpdocsync.com%2Fwp-content%2Fuploads%2F2026%2F09%2Ffig2-1.png)

- **Viewer**: can view only.
- **Commenter**: can comment, but not edit.
- **Editor**: can edit the document.

New links default to **Viewer**. Copy link copies it; **Done** closes the dialog.

For **Viewer** links only, “Who can open it” offers a choice:

- **Anyone with the link**: no account needed.
- **Anyone signed in**.
- **Anyone at a company domain**: requires a verified email at that domain.
- **Workspace members only**.

**Commenter** and **Editor** links always require the person to be signed in to Workover.

## What it is

**Unguessable, but not secret.** The URL contains a random identifier nobody can arrive at by chance, but anyone who has it has the access it grants, including whoever it gets forwarded to. It is a key, not an identity.

A **Viewer** link set to **Anyone with the link** needs no sign-in, so you get no record of who read it. If you care who is reading, share by email instead.

## What it does not expose

Only that document. Not the project, not your other content, not the site connection, not your workspace. A link recipient cannot publish to WordPress.

## Revoking

Set **General access** back to **Restricted**. It takes effect immediately, including for someone with the page open: the next thing they do fails.

Revoking is the only way to un-share a link. There is no expiry to wait for, so a link you created for one review is live until you turn it off. Worth revoking when the review is done, rather than leaving a permanent door open.

## Cost

Free. Link holders do not consume a seat, whatever role you grant.

## When to use which

- **A link**: quick review, a client who will not create an account, sharing into a channel.
- **Email sharing**: you care who has access, or you want them notified and mentionable.
- **Project access**: they work across the site. Costs a seat; see [members and seats](/docs/members-and-seats).

## Related

- [Sharing a document](/docs/sharing-a-document)
- [Roles and permissions](/docs/roles-and-permissions)
- [Guests and external collaborators](/docs/guests-and-external-collaborators)