# Sharing a document

Anyone who can edit a document can share it. You do not need an admin, and the person you share with does not need to be in your workspace.

## Share with a specific person

Open the document and click **Share**. A dialog appears titled **Share** followed by the document name. Type their email address in **Add people by email**, choose a role from the menu next to it, and click **Share**. **Editor** is selected by default; the other options are **Commenter** and **Viewer**:

![A document open in the Workover editor](https://workover.io/api/proxy-image?url=https%3A%2F%2Fwp.wpdocsync.com%2Fwp-content%2Fuploads%2F2026%2F09%2Ffig1-2-scaled.png)

![Share “How we roast our coffee”, with Share marked](https://workover.io/api/proxy-image?url=https%3A%2F%2Fwp.wpdocsync.com%2Fwp-content%2Fuploads%2F2026%2F09%2Ffig2-2.png)

- **Editor**: change the content, and share it onwards.
- **Commenter**: comment, but not edit the text. The right choice for a reviewer.
- **Viewer**: view only.

**Notify people by email** is ticked by default. Untick it to add someone without sending them an email.

The **People with access** list shows everyone who can open the document, along with their role.

**Editors can change permissions and share** is on by default: anyone who can edit can also invite others. Untick it to keep sharing to the owner.

Someone without a Workover account gets a pending invitation, and they land in the document once they have signed up.

They see **only** that document, not the project it lives in, not your other content, not your workspace.

## Share with a link

Link sharing lives in the same dialog, under **General access**. Set it to **Anyone with the link** instead of **Restricted**, and anyone who has the link can open it, within the role you give the link and, for a Viewer link, who you allow to open it. See [Share links](/docs/share-links) for the details.

Prefer sharing by email when you care who is reading.

## What this costs

Nothing. Sharing documents does not consume a seat, no matter how many people you share with or what role you give them.

Adding someone to a whole **project** is what costs a seat. So for a freelancer working on a handful of articles, share the articles, not the project. [Members and seats](/docs/members-and-seats) explains the boundary.

## Stopping access

Open the person’s role menu in **People with access** and choose **Remove access**, or set **General access** back to **Restricted**. Both take effect immediately, including for someone who has the document open at that moment.

Their comments and suggestions stay, and stay attributed to them. Removing access does not rewrite history.

## What a shared person cannot do

They cannot publish to WordPress, see the site connection, or reach anything else in the project. Publishing is deliberately not shareable: it stays with people who have project access.

## Related

- [Roles and permissions](/docs/roles-and-permissions)
- [Guests and external collaborators](/docs/guests-and-external-collaborators)
- [Comments and suggestions](/docs/comments-and-suggestions)