Core concepts

Four things. Everything else in Workover is built on them, and the one decision worth making deliberately — how you split projects — is the one that determines who can see what.

Workspace

A workspace is your organisation. It owns the subscription, the member list, the billing details and the workspace-level style guide.

Most companies need exactly one. You would create a second only if you genuinely run two separate organisations — an agency keeping two clients fully apart, for instance — because a workspace is a hard boundary: members, projects and billing do not cross it. Two workspaces means two subscriptions.

You can belong to several workspaces with one login and switch between them without signing out.

Project

A project is normally one website. It holds the connection to that WordPress site — its URL and the credentials Workover uses — and all the content destined for it.

A project is also the unit of access. People are added to projects, not just to the workspace, so if you have content not everyone should see, that is the line to draw it on. A workspace with one project means everyone in it can see everything.

A project does not have to be connected to a site at all. An unconnected project is a perfectly good home for internal documentation that will never be published.

Document

A document is one piece of content: an article, a landing page, a release note, or a page of internal notes.

A document may be linked to a WordPress post, or not. Linked means Workover knows which post on your site this document corresponds to, and can push changes to it and pull changes from it. Unlinked means it lives only in Workover — which is a normal, permanent state for plenty of documents, not a half-finished one.

Linking happens the first time you publish, or when you import an existing post. One document maps to at most one WordPress post.

Tab

A document can be split into tabs, the way a Google Doc can. Tabs are useful when several things belong together but should not be one long page — a piece plus its brief plus its research notes, say.

The rule that matters: one tab is the tab that syncs to WordPress. The others stay in Workover. So you can keep your working notes right beside the copy without them ever reaching your site. Document tabs covers this in full.

How they nest

Workspace  (your organisation, the subscription, the member list)
└── Project  (one website, one connection, one access boundary)
    └── Document  (one piece of content, optionally linked to a WP post)
        └── Tab  (a section within it; one syncs, the rest don't)

A note on people

Two roles are worth separating in your head early:

• Members belong to the workspace, occupy a seat, and can be given access to projects.
• Guests do not belong to the workspace. They are given a specific document and see nothing else — and they do not take a seat.

That distinction is the answer to most “how do I let a freelancer see this one article” questions. Roles and permissions has the detail.